ROC Annual Compliance Explained: AOC-4, MGT-7, DIR-3 KYC & Penalties
The essential compliance roadmap every Private Limited director must follow to avoid daily penalties and disqualification.
Executive Summary
Every company registered with the Ministry of Corporate Affairs (MCA) must file mandatory annual returns regardless of whether it traded or remained dormant.
Who It Applies To
- All active and dormant Private Limited Companies
- One Person Companies (OPC)
- Section 8 Companies
- Small Companies eligible for simplified MGT-7A
Documents Checklist
- Audited Balance Sheet, Profit & Loss Account, and Notes to Accounts
- Auditor’s Report with CARO (where applicable)
- Directors’ Report with statutory disclosures
- Notice, attendance registers, and minutes of the Annual General Meeting (AGM)
- Active Class 3 DSC of Director and Practicing Professional
Statutory Process
Step 1: Step 1: Conduct Board Meeting to approve financial statements and call the AGM.
Step 2: Step 2: Convene Annual General Meeting (AGM) within 6 months of financial year-end (by September 30).
Step 3: Step 3: Complete DIR-3 KYC for all directors by September 30.
Step 4: Step 4: File Form AOC-4 (Financial Statements) within 30 days of AGM.
Step 5: Step 5: File Form MGT-7 / MGT-7A (Annual Return) within 60 days of AGM.
Frequently Asked Questions
What happens if a company has zero revenue during the financial year?
Filing AOC-4 and MGT-7 remains strictly mandatory even with zero revenue or operations. Non-filing for two consecutive years can cause MCA to strike off the company and disqualify its directors.
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